Time Spanner Accounts 2004 -2009

2004 - 2005

MONEY IN

Summary of Monies IN for the Period 04/12/2004 to 04/12/2005

Opening Balance: £ 38. 04 Closing Balance: £ 9687. 53

Berkshire Community Foundation (ESF) £6980
Awards For All (National Lottery) £4897
Vodafone Foundation £2650
Greenham Common Trust £1150
Thatcham Town Council £ 487. 01
West Berkshire Brewery £ 346
CD Sales £ 312
Newbury Town Council £ 200
Ticket Sales £ 150
World Mental Health Day £ 100
Interest £ 30. 87

Total Money IN £ 17,302. 88
Subject to items in transition

MONEY OUT

Summary of Monies OUT for the Period 04/12/2004 to 04/12/2005

Opening Balance: £ 38. 04 Closing Balance: £9687. 53

Musician’s Fees £5229. 36
Musical Instruments, upgrades, repairs etc £ 159. 21
Equipment (Data projector & Laptop) £1956. 37
General Administration of the project £ 170. 70
ESF Administration £ 300
Support Work £ 425
Preparation of Last Year’s Accounts £ 134. 30
Bank Charges £ 80. 01
Room Hire £ 50
Travel Expenses £ 105. 95
Office sundries (stamps, envelopes etc) £ 74. 89
Hospitality £ 23. 01

Total Money OUT £ 8708. 80
Subject to items in transition

2005 - 2006

MONEY IN

Summary of Monies IN for the Period 04/12/2005 to 04 /12/ 2006

Opening Balance: £ 9,687. 53 Closing Balance: £ 1025.64

Ticket Sales £ 105
Vodafone Foundation £ 3000
New Greenham Trust £ 1345
Berkshire Community Foundation (ESF) £ 3020
West Berkshire Brewery / Red Lion Pub £ 390
Newbury Town Council £ 500
Thatcham Town Council £ 112. 17
Basingstoke Amenities £ 200
The Henley College £ 350
Castle School £ 75
CD Sales £ 50

Total Money IN £ 9147. 17

Subject to items in transition

MONEY OUT

Summary of Monies OUT for the Period 04/12/2005 to 04 /12/ 2006

Opening Balance: £ 9,687. 53 Closing Balance: £ 1025.64

Musician’s Fees £ 10,586.62
Administration of the Association £ 1,849.94
New Equipment £ 3,392. 01
Room Hire £ 866. 35
Liabilities & Insurance £ 892. 50
Bank Charges £ 98. 39
Publicity Photographs £ 12. 00
Sound Sense Subscription £ 11. 25
Road Manager £ 100. 00

Total Money OUT £ 17,809.06

Subject to items in transition

2006 - 2007

MONEY IN

Summary of Monies IN for the Period 04/12/2006 to 04 /12/ 2007

Opening Balance: £1025.64 Closing Balance: £ 6434. 97

Ticket Sales £ 262. 30
National Lottery Joint Pot £4610. 00
Vodafone Foundation £ 2996. 25
New Greenham Trust £ 2095. 00
Berkshire Community Foundation £ 1998. 00
West Berks District Council £ 1000. 00
Thatcham Town Council £ 523. 75
The Henley College £ 350. 00
John Freeman Ltd. £ 150. 00
Newbury & District Agricultural Society £ 150. 00
Drum Runners Community Projects £ 80. 00
Mayor’s Benevolent Fund £ 60. 00
CD Sales £ 170 . 24
Interest on Bank Account £ 56.48

Total Money IN £ 14, 502. 02
Subject to items in transit

MONEY OUT

Summary of Monies OUT for the Period 04/12/2006 to 04 /12/ 2007

Opening Balance: £ 1025.64 Closing Balance: £ 6434. 97

Musician’s Fees £ 4236. 66
Administration of the Association £ 1436. 09
Web-Site Subscription & Maintenance £ 188. 00
Purchase of a Video Editing Computer £ 925. 00
Purchase of Computer Back Up and Archive System £ 194. 70
Video & I.T. Workshops £ 724. 77
Video Editing £ 460. 00
Room Hire £ 132. 00
Publicity £ 12. 70
Sound Sense Subscription £ 33. 75
Sundry Items £ 3. 99
Bank Charges £ 83.58 + Liabilities & Insurance(of which 50% was paid direct by Thatcham Council) £ 887. 56 )

Total Money OUT £ 9318. 80
(Subject to items in transit)

Appendix: A - Services in Kind 2006 -2007

Services in Kind for the Period 04/12/2006 to 04 /12/ 2007

Administration supplied by Circle of Sound and Drum Runners:
£1500 *

Transport supplied by Mark & Sue:
£600

Use in live performance of video projector, image manipulator, screens and video cameras loaned by Drum Runners
£800

Donation of a new Cannon HV20 HDV digital Camcorder via Circle of Sound:
£754. 82

Total Supplied in Kind: £ 3654. 82

*Administration includes the following:

Setting up, organising and supervising public events, rehearsals, recording sessions and workshops.

Administration of the web-site, publicity and promotion of the organisation.

Fundraising, dealing with applications and ongoing accounting and management of finances.

Support of participants individual needs; personal, musical and educational.

Communication of forthcoming events to participants on an individual basis, according to need.

Development of new initiatives with Henley College, Newbury College, Morpheus Theatre, Global Grants etc.

Communication with musicians, carers, parents, funding sources, arts organisations and other related bodies.

Artistic direction, supervision, development & guidance.

Development of new works & opportunities.

Evaluation and progression of the project

Co-ordination, management, running and supervision of education courses.

2007 - 2008

MONEY IN

Summary of Monies IN for the Period 04/12/2007 to 04 /12/ 2008

Opening Balance: £ 6434. 97 Closing Balance: £ 2398. 35

Vodafone Foundation £ 3075
Berkshire Community Foundation (Grassroots Grants) £ 2200
West Berkshire Council £ 1000
Rob Pilgrim Photography Trust £ 557.03
Nature Discovery Centre, Thatcham £ 500
Red Lion Pub, Upper Basildon £ 478.35
Thatcham Town Council £ 40
Mayor’s Benevolent Fund £ 60
Pangbourne Fete £ 100
CD Sales £ 88.09
Interest on Bank Account £ 96.49

Total Money IN £ 8194. 96

Subject to items in transit

Monies paid in Kind:

Insurances and Liability Insurances £ 365
(50% paid by Thatcham Town Council)

MONEY OUT

Summary of Monies Out for the Period 04/12/2007 to 04 /12/ 2008

Opening Balance: £ 6434. 97 Closing Balance: £ 2398. 35

Musician’s Fees £3022. 93
Workshop Leaders £2639. 00
Administration of the Association £1400. 26
Video Editing £1595. 00
Room Hire £ 996. 00

Capital Goods:
Adobe Premiere Film Editing Program £ 693. 74
Canon HV30 Video Camera £ 683. 75

Support Work & Risk Assessments £ 545. 00
Liabilities & Insurance (50%*) £ 365. 00
Instrument Maintenance & Repairs £ 310. 00
Web-Site Subscription & Maintenance £ 267. 44
Publicity £ 220. 00

Sundry Items (U.V.Paints, postage, stationary, train fares & batteries) £ 107. 12

Bank Charges £ 89. 28
Hospitality £ 72. 69
Sound Sense Subscription £ 33. 75

Total Money OUT £ 13,040. 96

Subject to items in transit

Monies paid out in Kind:

*Insurances and Liability Insurances £ 365
(50% paid by Thatcham Town Council)

2008 - 2009

MONEY IN

Summary of Monies IN for the Period 04/12/2008 to 04 /12/ 2009

Opening Balance: £ 2398. 35 Closing Balance: £ 291.65

Greenham Common Trust £ 2520
Berkshire Community Foundation (Grassroots Grants) £ 820
Rob Pilgrim Photography Trust £ 400
Nature Discovery Centre, Thatcham £ 260
Thatcham Town Council £ 70
Mayor’s Benevolent Fund £ 100
Newbury Carnival £ 150
The Henley College £ 275
Interest on Bank Account £ 0.21

Total Money IN £ 4595.21

Subject to items in transit

Monies paid in Kind:

Insurances and Liability Insurances £ 345
(50% paid by Thatcham Town Council)

MONEY OUT

Summary of Monies OUT for the Period 04/12/2008 to 04 /12/ 2009

Opening Balance: £ 2398. 35 Closing Balance: £ 291.65

Musician’s Fees £1861.89
Workshop Leaders £2108.61
Administration of the Association £1033.38
Video Editing £ 225
Room Hire £ 635.54
Liabilities & Insurance (50%*) £ 345
Instrument Maintenance & Repairs £ 110
Web-Site Subscription & Maintenance £ 79.35
Roady (1event) £ 60
Travel / Transport £ 68.55
Sundry Items (Postage & stationary etc) £ 26.09
Bank Charges £ 73.88
Hospitality £ 15.37
Sound Sense Subscription £ 59.25

Total Money OUT £ 6701.91

Subject to items in transit

Monies paid out in Kind:

*Insurances and Liability Insurances £ 345
(50% paid by Thatcham Town Council)

Appendix

Services in Kind for the Period 04/12/2008 to 04 /12/ 2009

Administration supplied by Circle of £ 700 *

Transport supplied by Mark & Sue £260

Use of Sound Beam, Video & Recording Equipment Supplied by Circle of Sound
£800

Internet subscription & usage £180

Total supplied in kind: £ 1940

*Administration includes the following:

Setting up, organising and supervising public events, rehearsals, recording sessions and workshops.

Administration of the web-site, publicity and promotion of the organisation.

Fundraising, dealing with applications and ongoing accounting and management of finances.

Support of participants individual needs; personal, musical and educational.

Communication of forthcoming events to participants on an individual basis, according to need.

Development of new initiatives with Henley College, Morpheus Theatre, Global Grants etc.

Communication with musicians, carers, parents, funding sources, arts organisations and other related bodies.

Artistic direction, supervision, development & guidance.

Development of new works & opportunities.

Evaluation and progression of the project

Co-ordination, management, running and supervision of education courses.